Everything your team needs to manage visitor entry.
Karibu VMS brings QR visitor pass workflows, SMS OTP visitor verification, guard registration, visitor rules, host confirmation, checkout, records, reporting, and billing into one connected platform.
Core workflow
Visitor intake
QR + Guard
Records
Searchable
Controls
Role-based
Visitor experience
Make arrivals, approvals, and checkout easier to control.
Guide visitors from arrival to checkout with QR registration, digital passes, host context, and clear visitor rules.
QR Pass Verification
Premium teams can choose QR Pass Verification so approved visitors receive a QR visitor pass and visitor code for the active visit.
SMS OTP Verification
Premium teams can choose SMS OTP visitor verification when phone-based visitor check-in is the better fit for the site.
Digital Visitor Pass
Give approved visitors a digital visitor pass that shows status, pass code, time in, and checkout state.
Host Confirmation
Hosts confirm that visitors reached them while guards remain responsible for approving entry.
Visitor Checkout
Close active visits separately with a visitor code so time out and pass expiry are recorded cleanly.
Visitor Rules
Choose the details visitors must provide before entry, such as phone number, ID number, purpose, vehicle details, photo capture, host selection, or custom questions.
Guard and gate teams
Give your security team cleaner tools for better decisions.
Support guards with a focused dashboard for registration, review, restricted alerts, verification, and checkout.
Guard Dashboard
Give guards a focused dashboard to register visitors, approve QR Pass visitors, send or verify SMS OTP visitors, and check out active guests.
Visitor records
Keep searchable records with arrival time, checkout state, host details, gate context, and visitor status.
Restricted visitor list
Keep restricted visitor records visible to guards and admins before entry decisions.
One active verification method
Premium workspaces choose QR Pass Verification or SMS OTP Verification as the active visitor verification method.
Admin control
Keep facility records organized as your operation grows.
Manage guards, departments, hosts, gates, visitor settings, and billing from a cleaner administration workflow.
Admin Dashboard
Review visitor logs, manage gates, configure departments and hosts, and track billing from a central admin dashboard.
Departments, teams, and hosts
Organize hosts by department for smoother visitor routing and cleaner daily records.
Guard management
Create guard accounts and assign operational access without exposing admin tools.
Office, apartment, and school visitor management
Use one visitor management system for receptions, apartments, schools, campuses, offices, and controlled entrances.